Privacy Policy

Last updated: 13th August 2026

Romi Collective Tattoo Atelier respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what information we may collect, why we use it and how we keep it secure.

Information We May Collect

Depending on your enquiry, consultation, booking or tattoo session, we may collect:

Full name and preferred name
Date of birth
Address
Email address and telephone number
Tattoo ideas, personal stories and other information you choose to share
Photographs of your face, body, skin, existing tattoos, scars or other relevant areas
Private photographs provided as tattoo references
Relevant medical, medication, allergy or skin information
Booking and payment information
Bank account details where required for payments or refunds
Government-issued photographic ID where required for insurance, age verification or other legitimate business purposes

We only request information that is relevant to your enquiry, booking, tattoo session or the safe provision of our services.

How We Use Your Information

We may use your information to:

Respond to and manage tattoo enquiries
Understand your tattoo idea and develop your design
Assess placement, skin condition and other factors relevant to your tattoo
Arrange consultations and appointments
Process deposits, payments and refunds
Confirm your identity and meet insurance or legal requirements
Communicate with you before, during and after your appointment
Provide appropriate pre-care and aftercare information
Keep necessary business, financial and insurance records
Protect the safety and interests of both you and the studio
Improve our website and services where appropriate

Health Information

Some information you provide may constitute special category data, including information about medical conditions, medication, allergies, skin conditions or other health-related matters.
We only request and use relevant health information where necessary to assess whether tattooing can safely proceed, prepare for your session, provide appropriate advice, or meet our legal and insurance obligations.
Where required, we will rely on the appropriate lawful basis and additional condition under UK data protection law.

Photographs, Portfolio & Social Media

Photographs of completed tattoos may be taken and used for Romi’s portfolio, website, social media and promotional purposes. Showcasing completed work is an important part of maintaining and developing an artist's professional portfolio.
If you do not want photographs of your tattoo to be shared publicly, please let Romi know before or during your session. Your request will be respected.
Photographs showing your face or otherwise clearly identifying you will only be shared publicly with your agreement.
If you agree to an identifiable photograph being published, you may also choose whether you are happy to be tagged or mentioned on social media. Romi may tag you where appropriate, but you remain in control of your own social-media account and can remove or restrict tags through the relevant platform.
Private photographs, personal stories, reference images and other material provided for your tattoo process are treated separately and are not automatically shared publicly.
If you have a particular reason why your tattoo or any related photograph should not be published, please discuss this with Romi as early as possible.

Photographic ID

Where photographic ID is requested, it is used for legitimate insurance, age-verification, legal or business purposes.
ID photographs are not used for marketing or published online.

Bank & Payment Information

Where bank account details are provided for deposits, payments or refunds, they are used only for the relevant transaction and associated business records.
We do not use bank details for marketing purposes.

Who May Process Your Information

We do not sell your personal information.

Where necessary to operate the studio, your information may be processed by trusted service providers used for services such as:

Website hosting and enquiry forms
Email and communication
Appointment and booking management
Payment processing
Accounting and financial administration
Insurance
Secure data storage
Website analytics

Only information reasonably necessary for the relevant service will be shared.

Website Cookies & Analytics

Our website may use cookies and similar technologies to make the website function properly and, where applicable, understand how visitors use it.
Where consent is required for non-essential cookies or analytics, we will ask for your permission before using them.

How Long We Keep Your Information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including any period required for legal, accounting, insurance or business-record purposes.
Different types of information may therefore be kept for different periods.

Keeping Your Information Secure

We take reasonable technical and organisational measures to protect your personal information from unauthorised access, loss, misuse, alteration or disclosure.
However, no method of electronic storage or transmission can be guaranteed to be completely secure.

Your Rights

Under UK data protection law, you may have the right to:

Request access to the personal information we hold about you
Ask us to correct inaccurate information
Request deletion of your information where applicable
Ask us to restrict certain processing
Object to certain processing
Request transfer of your information in certain circumstances
Withdraw consent where we rely on consent

These rights are subject to certain legal exceptions and limitations.

To make a privacy request or ask a question about how your information is handled, please contact:

Romi Collective Tattoo Atelier
Email: romicollectivetattooatelier@gmail.com
Website: romitattoo.co.uk

Complaints

If you have concerns about how we handle your personal information, please contact us first so we have an opportunity to resolve the issue.
You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent data protection regulator.

Changes to This Policy

We may update this Privacy Policy when our business, systems or legal requirements change. The most recent version will always be available on our website.